Plumbing 102 for HR Managers

Even if you have complete confidence in your employees, scheduling and time tracking equipment and monitoring procedures, you still could be losing considerable cash if the equipment doesn't adapt to all permutations of company policy. The permutations are the weak points just waiting to spring big leaks, and every business has them. For example:

Do your current equipment and monitoring procedures allow for pre-approved exceptions to the rules or varying work schedules without costly supervisor intervention?

How do you reschedule and track time lost due to closings, i.e. weather or outages?
Can your system automate these changes easily for you?

Remember, any time a human has to intervene to edit paper or tweak the automation, you've lost benefit of the automation and you've lost money.

The American Payroll Association estimates the average time spent on a correction to a timesheet to be 15 minutes. Using an automated timekeeping system, customized to reflect your company’s policies and anomalies, greatly decreases staff time required to produce accurate reporting of hours worked and leave earned and taken.

Plumbing 101 for HR Managers

Where are you losing money by overpaying non-exempt workers? Notice that I'm assuming you are losing money. EVERY employer has small, and often big- cash leaks in overpayments that can go unnoticed unless s/he looks carefully for them. These leaks don't have to be hard to find. Just spend a little time thinking about how your business operates-

What rules are prescribed for punching in and out?

How are these rules being monitored?

Are they being monitored at all?

If your answer to any of these questions is "I'm not sure," I'm willing to bet your plumbing is gushing dollars by paying for time not worked- and that's not fair to anyone.

To have your HR plumbing looked at, check out the following sources for help on how to stop and slow those leaks now- before you notice the flood.

Riding the Clock Tricks some employees may use to beat the timekeeping system, written by actual clock riders. How vulnerable to them are your policies and systems?

Time to Act
HR Management Magazine’s take on time and attendance automation.

Try MyTimeCards A chance to see automated timekeeping in action – for free.

There's No Business Like Your Business

Two businesses can appear identical on the outside - or even after you step in the door. Do most Subways or Dunkin Donuts stand out as unique? Well each is, because no two business owners do business the same way. They don't make identical policies or expect identical performance from their employees. That's why cookie-cutter time keeping systems are of practically no use to them. No system right out of the box will record time with each company's policies taken into account. Any business owner using such a product will wind up tweaking the records regularly, therefore losing any advantage automation could have afforded, or worse, changing their company policies to match the limited capabilities of the time keeping software.

With MyTimeCards, we change the tracking parameters to match your policies, at no charge to you. Our flexible program contains hundreds of variables easily selected and stored by you, to reflect how you record time worked and award time off. And that's not all. If you should have a policy not already reflected in MyTimeCards, we'll program it for you, so you get the maximum automation - and the maximum savings - from our software.

Take it from Phillip Whitford of Braswell Memorial Library, Rocky Mount NC: "Every time keeping package we looked at would have required us to change our HR polices to adapt to the software. MyTimeCards on the other hand adapted their program to meet our needs and our policies. For once the software changed to accommodate the people and not the other way around."

MyTimeCards...Getting it right around the clock!

The MyTimeCards Reputation, Case #4

What the MyTimeCards customer said..."Every time keeping package we looked at would have required us to change our HR polices to adapt to the software. MyTimeCards on the other hand adapted their program to meet our needs and our policies. For once the software changed to accommodate the people and not the other way around."

Why they said it...

Remember, any time a human has to intervene to edit paper or tweak the automation, you've lost benefit of the automation and you've lost money. The American Payroll Association estimates the average time spent on a correction to a timesheet to be 15 minutes. We take the time to learn how your office operates and customize MyTimeCards just for you, to reflect your company’s policies and anomalies, so we can greatly decrease your staff time required to produce accurate reporting of hours worked and leave earned and taken.